Guidelines for Topical Sessions 

These sessions focus on specific LCA food-related subjects. They aim to provide a platform for in-depth discussion on timely topics, overarching issues that lack effective solutions, or unresolved questions within our community.

Chairs and panelists will attend the conference and present live to an audience.

Session length and structure

• A maximum of 1.5 hours, which is the length of a time block. It is very important that you stay on schedule to ensure a smooth flow of the conference and the efficient transition of attendees between parallel session rooms.
• Arrive at the presentation room at least 15 minutes before the session starts, introduce yourself to the session chair, and confirm that your slides are uploaded and ready for display.
• Chairs and invited panelists will introduce the subject and discussion points, which will be addressed with audience participation during the topical session.
• The use of slides is not mandatory. If you prefer using them for at least some parts of the session, please see the guidelines below.

Slide Size, orientation and file formats

• Size: 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, you should create your presentation in “widescreen” format.

• Accepted formats: PowerPoint or PDF. In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly.

• Orientation: landscape

• Be sure to print any notes you expect to need, as the “Presenter” view with notes will not be available.

Content Structure

To ensure clarity and coherence, we recommend including the following sections in your oral presentation:

1. Introduction: Contextualize the study and provide background information

2. Objectives: Clearly state the aims of your study

3. Methodology: Describe the methods and procedures used in your research

4. Results: Present the findings of your study

5. Conclusions: Summarize the implications and significance of your results

Style and Design

• There are no specific guidelines for the style of the slides. You have the flexibility to design it according to the preferences of your institution.

Font and content recommendations

• Size: at least 24 points. 

• Font Types: The session computer will have the standard font sets included in Windows 10, as well as PowerPoint. Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks. Recommended fonts for scientific slides include Arial, Helvetica, Calibri, Verdana, and Times New Roman for readability. 

• Image resolution: at least 100 pixels per inch to ensure clarity and detail

• Media file(s) embedded in your primary presentation as a slide

• No automatic slide advance timings

Media files 

• As a precaution, bring all media files to the meeting, even though you have embedded them in your slide presentation. While we can help with many aspects of your talk on-site, we can’t troubleshoot missing media files.

No photo or recording allowed

• Include the following “no photography” icon on the slides if photography and recording are not allowed.

Room and presentation times

• Session room and time can be viewed on the conference programme.

File name

• Name your presentation file with the presenting author's full name.

Delivery of presentation slides

• Send your presentation at least the day before your session to secretary@lcafood2024.com. If the file is too large, you can use Wetransfer.com (free resource) to send your file.
• We will also accept deliveries at the registration desk. Please make sure to bring along your presentation on a USB stick (connector type A) to the designated desk in the main hall.
• Please, avoid last-minute updates.

• There will NOT be an option to use your own device.

Presentations available post-event 

• Your presentation file can be uploaded to a platform where registered participants will be able to view and download it until 31st December 2024. 

• You will be able to upload it through the attendee portal from 3rd to 13th September 23:59 CEST.

Upload the presentation file for the post-event platform

• Save your presentation in .PDF format.10MB maximum.

• Log into your personal area -> Submissions -> My abstracts -> + button “Details” -> Upload attachment 3

Poster Guidelines for Authors

All posters will be displayed during the whole Conference. Please ensure your poster adheres to these guidelines. We look forward to your contributions to the 14th LCA Food 2024 Conference.

Poster Size and Orientation

• Size: DIN A0 (118.9 x 84.1 cm / 46.81 x 33.11 inch)

• Orientation: Portrait

Content Structure

To ensure clarity and coherence, we recommend including the following sections in your poster:

1. Introduction: Contextualize the study and provide background information

2. Objectives: Clearly state the aims of your study

3. Methodology: Describe the methods and procedures used in your research

4. Results: Present the findings of your study

5. Conclusions: Summarize the implications and significance of your results

Style and Design

• There are no specific guidelines for the style of the poster. You have the flexibility to design it according to the preferences of your institution

Font Recommendations

• Headings: Use a font size of at least 48-60 points

• Subheadings: Use a font size of at least 36-48 points

• Body Text: Use a font size of at least 24-36 points

• Font Types: Recommended fonts for scientific posters include Arial, Helvetica, Calibri, and Times New Roman for readability

Resolution and Printing Recommendations

• Picture Resolution: Use high-resolution images (at least 300 dpi) to ensure clarity and detail

• Material: We suggest printing your poster on paper rather than fabric, as fabric posters may fall off the panel

No photo or copy allowed

• Include the following “no photography” icon on the poster if photography is not allowed 

Room and Display Times

• Posters will be displayed the three days of the conference 

• Presenters are responsible for the setup and take-down of the poster 

• Setup: from 16:00 CEST Sunday 8 September

• Take-down: until 10:30 CEST Wednesday 11 September. The posters that have not been removed in time will be left on a table near the secretariat until 15:30. After that time, they will be thrown away.

• The poster panels are on the first floor. Check the programme for the exact location. The unique code of each poster is available on the poster list.

• Poster code will be placed on the poster boards in numerical order

• Find your poster code and put up your printed poster in the designated space

• Tape will be provided in the poster areas to hang your poster

Poster Printing and Delivery

• You have the option to print and bring your own poster or have it printed and delivered to the conference venue.

• Printing and Delivery Rate: 50€ per poster.

• If you want to benefit from the poster printing service, please log in to your LCA Food 2024 account and select and pay for the option before 28th August 23:59 CEST

• The poster PDF must be sent before 28th August 23:59 CEST to secretary@lcafood2024.com

• Participants will pick it up at the registration desk

Poster available post-event

• The online version of the poster can be uploaded to a platform where registered participants will be able to view and download it until 31st December 2024. 

• You will be able to upload it through the attendee portal from 3rd to 13th September 23:59 CEST

Upload the poster file for the post-event platform

• Save your poster in .JPG format.

• Log into your personal area -> Submissions -> My abstracts -> + button “Details” -> Upload attachment 3